Note to participants
Rainbows on the Southern Sky: the legacy value of ESO public surveys and large programs
Note to participants
HOW TO REACH ESO
The workshop venue can be easily reached with the underground train / metro (U-Bahn), line U6. The underground/metro station in Garching is centrally located, within close reach of all hotels and indicated with a large white "U"- sign on a blue blackground.
Take the underground train (U-Bahn) line U6, with destination "Garching Forschungszentrum" (Garching Research Campus) - this is the last stop on the line. Exit the station at the rear end of the train, go up the stairs towards the street, straight on for about 500 meters. You will find ESO with the gradual gangway to the ESO main reception desk on your left. A map is also available here: http://www.eso.org/sci/meetings/2015/Rainbows2015/travel.html
For different public transport travel schedules you can also use the public journey planner (http://www.mvv-muenchen.de/en/tickets-fares/tickets/index.html).
For participants lodging in Garching it is cheaper to buy a card with 10 strips called “Streifenkarte” and to stamp one strip per journey before entering the train/bus. One “Streifenkarte” costs 13 EUR and can be used for 10 rides within Garching. You can purchase these cards at any Ticket Machine (Fahrkarten) at the airport, inside the U-Bahn (metro) station or from bus drivers if you use a bus (nos. 292 or 230) instead of the metro.
For those who are lodged in Munich City Centre it is advisable to buy a “IsarCard” ticket for one week, valid for 7 rings. This weekly ticket costs 32.70 EUR and allows you to make as many journeys as you wish during the week.
The workshop is held in the New Auditorium “Eridanus”. Please walk through the ESO main entrance and follow the signs.
Registration at ESO takes place on Monday October 5th, 2015, between 13:00-14:00 at the entrance to the New Auditorium Eridanus and the new cafeteria respectively. In case you arrive later, your name badge will be at the ESO main reception.
PLEASE NOTE THAT FOR SECURITY REASONS, YOU SHOULD WEAR YOUR NAME BADGE AT ALL TIMES DURING THE WORKSHOP!
The registration fee was to be paid by September 14th, 2015. It covers a welcome reception at the end of the first workshop day October 5th, 2015, the social dinner on October 7th, 2015 and the end of the workshop on October 9th, 2015 and all coffee breaks.
INTERNET AND EMAIL
Open wireless internet is available in most parts of the ESO building. In addition, 4 PCs as well as a printer will be set up in meeting room A.2.02 – ‘Tucana’ for internet and email connection (only via WEBMAIL service). Signs with the respective account name and password can be found in the room as well as in the workshop venue (Auditorium "Eridanus").
Mac and Windows laptops with standard presentation software will be available. To smooth the switchover from one speaker to the next we request that speakers bring their presentations to the workshop on a USB/Memory stick and to hand it over to any of the LOC members at the laptop station (front of the Eridanus Auditorium). This must be done at least one session prior to your scheduled session or earlier, i.e. if your talk is in the morning, your presentation should be handed over the previous afternoon at the latest. If your talk is in the afternoon, you should hand it over at the beginning of the day at the latest to test it well ahead of time. Should you have any complicated animations etc., please make sure that all required files are included and contact us about a rehearsal during the break prior to your talk. To be on the safe side, save your presentation in pdf or ppt formats.
To see what session your presentation is in, check the program here: http://www.eso.org/sci/meetings/2015/Rainbows2015/program.html
PLEASE NOTE THAT USING YOUR OWN LAPTOP IS STRONGLY DISCOURAGED!
The poster papers will be on display around the glass pillar opposite to the meeting rooms ‘Pavo’ (A.2.01) and ‘Tucana’ (A.2.02) throughout the meeting. The poster panels are 120cm high and 100cm wide, allowing posters up to A0 portrait size. Pins, etc. will be available on the boards. The poster boards will be numbered according to the poster paper list published on the workshop webpages. Please place your poster on the board carrying the number mentioned next to your name in this list.
There is a Poster Presentation session scheduled on October 6th from 17:10 to 18:00. People who wish to take this opportunity to present their posters are kindly asked to upload the PDF of their poster onto the available laptops in advance in the Eridanus Auditorium, no later than lunch time (end of the morning session) on October 6th.
N.B.: We ask that you remove your posters by 13:00 on Friday, October 9th, 2015. ESO will not store posters from workshops. The janitors will therefore dispose of all remaining posters after the workshop has ended.
Welcome Reception - Monday at 18:00 in the Foyer of the New Auditorium (05.10.2015)
We will serve fingerfood and non-alcoholic beverages in the Foyer of the New Auditorium at the end of the first workshop day. All workshop participants are invited to join.
Lunches provided at canteen (not covered by registration fee) - Tuesday to Thursday
The MPI canteen is located a good 5-minute walk from ESO. Please note that only cash is accepted. Prices for a main course range from about 5 to 10 EUR. Tables for the workshop participants have been reserved in the dining hall at the Max Planch Institute (MPI).
Social dinner at the restaurant “Neuwirt” in Garching (07.10.2015) at 19.00 hrs.
We ask participants who won't attend the social dinner to inform the LOC at email@example.com well in advance so that a realistic number of guests can be confirmed to the restaurant.
A welcome drink and one accompanying drink with your dinner are free of charge for all workshop attendees. You may pay for additional drinks in cash on site.
A sign-up sheet will be provided at the door of the auditorium "Eridanus" where you can request a taxi pick-up to the airport until Thursday 16.00 hrs at the latest. The sheet will be forwarded to the ESO main reception so that the requested pick-ups can be grouped and arranged according to the preferred departure times. You will find a sheet carrying all scheduled taxi pick-ups at the ESO main reception desk on the last day of the workshop.
There are banks and cash-points in Garching. All main credit and debit cards are accepted (with PIN code). Please note that the banks may close during lunchtime and have opening hours different from shops. The opening hours can be found on their doors. There is also a cash-point (Kreissparkasse) on the Campus, at the bus stop Lichtenbergstrasse 4 (TUM Chemie).
Looking forward to welcoming you in Garching!