Instructions for Authors


Extended deadline: Contributions are due by July 1, 2005

We thank the authors who struggled to meet the original deadline !



For organizational reasons, both scientific and instrumental proceedings will be published jointly in one volume of the Springer-Verlag series "ESO Astrophysics Symposia".

Please address inquiries about one part or the other of the workshop only to the respective editors.

Below you find the instructions for the preparation of the manuscripts.

Obtaining the LaTeX macros:

Contributions must be formatted with LaTeX using the macro package which is available from the ESO ftp host at:

You may download either eso-proc.tar.gz or Each of these files, when expanded, generates a directory called eso-proc which contains the Springer-Verlag Latex macro package for authors.

If you are not using a Web browser to obtain the files, please do the following:

  Name: anonymous
  Password: your e-mail address
  cd pub/esoproceedings/
  get eso-proc.tar.gz
  -- or --


Preparing your contribution:

When you have unpacked the macro package files, please read first the file "readme.txt" in the directory "eso-proc".

In the subdirectory "templates", the file author.tex contains a sample contribution, which can be used as a template for your own text.

Figures must be provided as PostScript files and should be incorporated in your contribution using the standard Latex2e "graphicx" package as shown in the demo file author.tex.

Please use the following naming convention for your files: The Latex file of your text should be called myname.tex, where "myname" (all in lower-case) is the family name of the first author. Any figures should be named "" (or .eps), "" etc, for figure 1, figure 2a, etc.

Note on abstracts:

The template file does not contain an example of an abstract; however, the editors would like to have abstracts in the contributions. To achieve this, please insert the following in your Latex file:

Text of your abstract....

This should be inserted after the title block, i.e. after \maketitle, and before the first \section.

Abstracts are not required for the poster contributions since these papers are limited to 2 pages (though a short abstract may be included if desired).

Please note the following important constraints:

  • DO NOT change the macros, and DO NOT use \def or \renewcommand, as this can have unpredictable effects on other contributions when all the files are compiled together to produce the final manuscript.
  • If personal LaTeX2e command definitions with \newcommand are used, please keep them to an absolute minimum, and make them uniquely identifiable by appending (part of) your name to the command.
  • If you use \label{...} and \bibitem{...}, make your labels unique by preceding them with (part of) your name, followed by a colon (:). Example for an author called Smith: \label{smi:fig1}

Page limits:

The page limits are:

Invited scientific talks and instrument proposals:   up to 12 pages
Contributed talks:   up to 5 pages
Posters:   2 pages

Please try to observe these limits. It is anticipated that some editorial overview will be exercised and authors may be requested to make changes to their papers.

Colour illustrations:

Due to the high cost of printing colour plates, only a very limited number of colour illustrations will be accepted, and only if there is a strong scientific justification.

Submitting your contribution:

Please submit the LaTeX source file of your contribution, and PostScript files of any figures, via ftp as follows:

Anonymous ftp to:

login in as anonymous and change to directory:


and "put" all your files in this directory using the naming convention explained above. Finally, let us know that the files are there, by sending a short message to Pamela Bristow (

Note: Files that are placed in this directory on the ESO ftp server are not visible to external users. Thus it may appear that the directory does not exist. However, if you follow the instructions above, it should work.

The deadline for receipt of manuscripts is July 1, 2005.