FORTHCOMING PRICE INQUIRIES / CALLS FOR TENDERS / REQUEST FOR INFORMATION from 50,000 EUR to under 150,000 EUR

Since 7 November 2022, ESO is running its new procurements through an electronic tendering tool hosted by In-Tend. Any company that wants to participate in ESO procurements will have to register on this tool.

If you have previously been registered in the ESO, your supplier account should have been transferred to the tool automatically. To check this, please navigate to the below link and use the reset password feature to gain access:

https://in-tendhost.co.uk/eso/aspx/Home

This page contains advance information on forthcoming:
Price Inquiries, Calls for Tenders and Request for Information from 50,000 EUR to under 150,000 EUR.

For information or questions, please contact cp-garching@eso.org for Europe or cp-chile@eso.org for Chile.

 
Express Interest  

Advance Information on Forthcoming Price Inquiries / Calls for Tender / Request for Information

 

Reference No. Date   Subject Type of Contract Award Principle Eligible Countries Estimated issue date

PR114366

16.11.2022

Detailed design of the fiber optic routing between the ALMA observatory sites AOS and OSF.

The service includes the development of the final design and the delivery of a documentation set, ready for construction, of the trench for the data transmission fiber between the Array Operations Site (located at an altitude of 5,000 meters) and the Operations Support Facility (located at an altitude of 2,900 meters).

Design & supply The contract will be awarded to the compliant Bidder, which offers the lowest price.   Companies from Chile only November 2022

Released Price Inquiries, Calls for Tender, Request for Information

Reference No. Date Subject Type of Contract Award Principle Eligible Countries Estimated Issue Date
PR111032 27.09.2022 Installation and modification of communication fibre optics and supporting infrastructure for the ELT, at Armazones. Design & supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from Chile only October 2022  
PR113850 27.09.2022 Price Inquiry (PQ) for the reconstruction of a water pump station located at La Silla Observatory. Design & supply The contract will be awarded to the compliant Bidder, which offers the lowest price. Companies from Chile only October 2022  
PR113308 27.09.2022

Internet connection for the ESO sites in Chile.

The Contract is expected to be awarded in Q4/2022 to cover the period 2023-2025.

Service The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from Chile only September 2022  
PR113077 12.08.2022

Price Inquiry (PQ) for the design, provision, implementation, calibration, testing and maintenance of a Fire detection, alarm and supression system for the datacenters located at ESO Vitacura premises.

The solution shall comply with ESO’s requirements, in particular certification and licensing.

The maintenance contract is expected to be awarded in Q4/2022 for a maximum of 5 years.

Off-the-shelf supply with installation and maintenance service The contract will be awarded to the compliant Bidder, which offers the lowest price. Companies from Chile only August 2022  
PR113582 09.08.2022

Out-tasked Support and Consultancy Services in Personal Data Protection.

Advise and support ESO in various areas where such personal data protection is required, and represent ESO at some internal and/or external meetings that require a specialist representation

Consultancy The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from the ESO Member States only August 2022  
PR104705
06.07.2022

Combined order for the supply of hermetic connectors for 1st Generation ELT

Instruments detector systems (HARMONI, MICADO, METIS and PDS).

The hermetic connectors required for the procurement belong to the MIL-DTL-38999M w/AMENDMENT 1 (26/01/2017) with references:

  • MS27470Y-25E-35PN
  • MS27470Y-25E-35PA
  • MS27470Y-25E-35PB
  • MS27470Y-25E-35CN
  • MS27470Y-25E-35CA
  • MS27470Y-25E-35CB
Off-the-shelf supply The Purchase Order will be awarded to the compliant Bidder, which offers the lowest price. Companies from the ESO Member States only July 2022  
PR113228 08.07.2022 National and international courier services for various ESO and Outreach Department shipments within Germany, Europe and worldwide as well the express envelope of the weekly diplobag mail to Chile for up to 5 years. Courier services The Purchase Order will be awarded to the compliant Bidder, which offers the lowest price. Companies from the ESO Member States only July 2022  
PR113141 07.07.2022

Price Inquiry to identify an agency to manage specific journal and e-book subscriptions maintained by the ESO Library for Garching and Chile site. Key requirements include the handling of print and online subscriptions, excellent customer service (first response to email requests within 24 hours, customer service located in ESO Garching time-zone or nearby), management reports, customer-friendly claim and cancellation procedures. Excellent command of the English language in all communication is essential.

Contract is expected to be awarded in Q3/2022 to cover publishing years 2023 and 2024. A further extension by up to 3 years is possible.

Off-the-shelf supply The contract will be awarded to the compliant Bidder, which offers the lowest price. Companies from the ESO Member States only July 2022  
PR112519 01.07.2022

Supply of a 5 metric ton forklift for the ELT Technical Facilities (ETF) at Paranal Observatory.

Requirement: Electrical power Forklift, counterbalanced type with a load capacity of 4950 kg (c=600 mm).

Off-the-shelf supply The Purchase Order will be awarded to the compliant Bidder, which offers the lowest price. Companies from Chile only 15.07.2022  
PR112748 24.06.2022 Price Inquiry (PQ) for the installation of a temporary scaffolding for UT 3. Customization of off-the-shelf products The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from Chile only June 2022  
PR107713 16.05.2022

Price Inquiry (PQ) for the production and assembly of Edge Sensor Cables Support Plates. 2800 units of type 1 and 2800 units of type 2 will be procured.

The material of the Edge Sensor Cables Support Plates is stainless steel 1.4301 (AISI 304).

The assembled Support Plates include SKL clamps with rivets and captive screws plus washers.

The SKL clamps will be provided by ESO to the winning bidder.

The Purchase Order is expected to be awarded beginning Q3. The expected lead time is 16 weeks.

Build to print Purchase Order Build to print Purchase Order Companies from the ESO Member States only. May 2022  
PR 111392 03.05.2022

Procurement of a Surface Particles Detection Monitor.

Monitor the amount of particles within specific size ranges per unit surface per unit time, in a clean  area ISO7 with additional  requirements for mobility, communication and  calibration.

Build to print manufacturing contract of an existing and qualified design. The contract will be awarded to the compliant Bidder, which offers the lowest price. Companies from the ESO Member States only. April 2022  
PR 111554 03.05.2022

Price Inquiry (PQ) for the production, coating, and verification testing of color and absorbing neutral density filters for the Phasing and Diagnostic Station (PDS) of the ELT. The filters shall be of sizes in the range from 25 mm to 75 mm and cover standard astronomy wavelength bands for the color filters in the range from 0.4 to 2.3 microns. The spectral widths shall range from 5 nm to 300 nm and the neutral density range from OD1 to OD7. A total of about 70 individual flat color filters and about 30 neutral density filters are foreseen to be ordered.

Contract is expected to be awarded in Q3/Q4 2022. The expected lead time is 12 months after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States and Chile. Q2/Q3 2022  
PR 111552 03.05.2022

Price Inquiry (PQ) for the manufacturing, polishing, coating, and testing of a total of 5 + 5 spare flat beam splitters, as well as 9 flat mirrors and 2 + 2 spares flat phase compensation plates. Their sizes range from about 50 mm to 100 mm, with some of them being elliptical. The 5 different, flat (non-polarizing) beam splitters shall split the light according to wavelength specifications in the wavelength range of 0.5-2.3 microns. The mirrors will mostly be of standard sizes and the phase compensation plates shall compensate astigmatism and anamorphism (one in the visible, and one in the near IR range 0.8 – 2.3 um).

Contract is expected to be awarded in Q3/2022.   The expected lead time is 12 months after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States and Chile. Q2/Q3 2022  
PR 111551 03.05.2022

Price Inquiry (PQ) for a set of phase plates: thin silica elements engraved by lithography (or modified by another process) to produce a deterministic optical path difference (OPD). The scope of work includes the production, test, and delivery of:

1. 10 elements in total, each with an clear aperture of about 50 mm diameter. A central disk-like pattern shall be produced on each of them with different sizes (0.25 to 5 mm) and different depths, producing optical path differences in the range of around of around 220 nm to 450 nm.

2. 6 elements with 80 mm diameter, including in them several 2 mm hexagonal flat, tilted surfaces, with a maximum depth of approximately 600 nm (300 nm OPD). A pattern with a black-chromium layer or an equivalent masking coating is applied on these. The accuracy of the patterns in dimensions and positioning on both item types is in the micrometric range. The OPD accuracy is 30 nm. All elements have an AR-coating optimised over the range [0.8-1.8] µm.

Contract is expected to be awarded in Q3/2022. The expected lead time is 12 months after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO.

Companies from the ESO Member States and Chile.



Q2/Q3 2022  
PR 111547 03.05.2022

Price inquiry (PQ) for the production of six pyramid prisms. The scope of work includes the manufacturing, polishing, coating, and testing of 6 special prisms made out of the low dispersion glass S-FPL55. The prisms shall have a dimension of approximately 30 mm diameter and a height of 10 mm. The prims shall have a pyramid shape on one side, i. e. four facets converging in a tip under a shallow angle of approx. 4 degrees. The pyramid edge and tip shall be sharp with a thickness of 10 micron or less within the central few millimetres around the tip of the prism. The prism backside shall be flat. The final prisms shall receive an AR coating (wavelength range 1.4 – 2.3 micron).

In order to facilitate and verify the challenging edge sharpness, the contract has two steps. Phase 1: The production of two un-coated prototype prisms, which demonstrate the edge sharpness and full compliance with the specifications. Phase 2: In case of compliant proto-types, the remaining four prisms shall be manufactured and all six prisms shall receive the AR coating.

Contract is expected to be awarded in Q2/2022. The expected lead time of the delivery is 12 months for the whole project after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States and Chile. Q2 2022  
PR 111546 03.05.2022

Price Inquiry (PQ) for the manufacturing, polishing, coating, and testing (incl. test reports) of the optical elements (lens groups, flat mirrors, and one cube beamsplitter) of two subsystems of the Phasing and Diagnostic Station (PDS) of the ELT (the Visible Imager and the Calibration Unit). The lens groups are asked to be delivered and verification tested, mounted in mechanical barrels. This contract comprises of 7 mounted lens groups, 1 unmounted large lens (diameter 250 mm), 7 flat mirrors, and one (non-polarizing) cube beamsplitter. The diameter range of the mounted lenses is between 20 mm and 80 mm and between 30mm and 160 mm for the flat mirrors. Anti-reflection coatings are applied on all lenses, and wide-band reflection coatings are applied on all mirrors.

Contract is expected to be awarded in Q3/Q4 2022. The expected lead time is 12 months after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States and Chile. Q2/Q3 2022  
PR 111540 03.05.2022

Price Inquiry (PQ) for the production of 38 lenslet arrays for the Phasing and Diagnostic Station (PDS) of the ELT. Two types are needed:

§ 50 mm diameter lenslet arrays, with continuous or droplet-like patterns, with a pitch between lenslets (microlenses) of 270 µm, and a sag of about 2 µm (optical path difference of 1 µm), on a hexagonal pattern. A black-chromium or similar patterned coating is applied on top of half of the lenslet arrays, including a complex geometry, matching the hexagonal telescope primary mirror. This means half of the wafers will be delivered without black masking. Per lenslet array, about 15.000 subapertures are to be placed. 18 units will be purchased.

§ 25 mm diameter lenslet arrays on a rectangular 21 x 21 grid, with a 850 µm pitch, and about 50 µm sag on each lenslet. 20 units will be purchased. Lenslet arrays shall be produced, tested, and delivered with the test reports.

Contract is expected to be awarded in Q3/Q4 2022. The expected lead time is 12 months after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States and Chile. Q2/Q3 2022  
PR 111524 03.05.2022

Request for information (RFI), followed by a Price Inquiry (PQ) for the manufacturing, polishing, coating, and testing (incl. test report) of one flat mirror of elliptical size 304 mm x 400 mm for the Phasing and Diagnostic Station (PDS) of the ELT. Thickness of 50 mm. This optical element is used in reflection (in the wavelength range 500 nm – 2300 nm) and transmission (visible wavelengths only), with the transmitted optical beam of the order of 2-4 % and relatively stringent spectral and spatial uniformity for which the RFI is aimed to understand manufacturing constraints.

The RFI is planned to be followed by a Price inquiry. Contract is expected to be awarded in Q3/2022. The expected lead time is 12 months after contract kick-off.

Design & Supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States and Chile.

May 2022 (RFI)

Q2/Q3 2022 (PQ)

 
PR 111420 24.04.2022 Resource Management Consultancy: ESO is seeking for an external consultant who should help ESO design a new resource management process and define the requirements for a new resource management system. Consultancy services The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States only. May 2022  
PR111419 12.04.2022

Supply of JAMF Mobile Device Management solution for ESO macOS Workplace.

The scope of work includes the provision of Software and Licence subscription items, to deploy a JAMF ESO wide ecosystem on-premises, focused only on macOS devices.

The contract must include the consultancy and professional services to deploy the JAMF solution and to migrate all managed services from the former system.

Eligible suppliers: JAMF Integrators who comply with the following partner status:

Product: JAMF PRO.

Partner Type: Reseller, Services Partner.

Partner Status: Gold.

Off-the-shelves supply with consultancy and professional services. The Purchase Order will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States only. April 2022  
PR110949 09.03.2022 Supply of 20 containers (type 40 feet High cube) for the storage of the ELT M1 fixed frames at Paranal Observatory Off-the-shelf supply The Purchase Order will be awarded to the compliant Bidder, which offers the lowest price. Companies from Chile only March 2022  
PR110858 17.02.2022 Replacement of smoke detectors at ESO HQ Garching. Off-the-shelf supply with Installation Service The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States only. February 2022  
PR110887 07.02.2022

Procurement and Contract management temporary Consultant (April-Sept. 2022 with possibility to extend till Dec. 2022).

Required: 5-year experience in public procurement (ideally in an international environment); with law and/or economics/business education and excellent English skills.

Consultancy The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from the ESO Member States only

February 2022

unsuccesful

PR110457 02.02.2022 Improvement of the earthing grid of the Armazones Base Camp substation, at Cerro Armazones, in the Antofagasta Region. Design & supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from Chile only February 2022
PR110557 18.01.2022 Supply of 2 water-cooled chillers for 4MOST Off-the-shelf supply (with possibly minor customisations) The Purchase Order will be awarded to the compliant Bidder, which offers the lowest price. Companies from the ESO Member States only February 2022
PR110284   Supply of air filters for air handling units (AHU) of the ETF building at Paranal Observatory. Off-the-shelf supply The contract will be awarded to the compliant Bidder, which offers the lowest price. Companies from Chile only March 2022
PR110053 16.12.2021 Technical cleaning of the telescopes domes and their related facilities, at the Paranal Observatory. The responsible personnel will work near optical and scientific delicate equipment. In consequence, the workers should be advised and trained to be able to move around these kind of equipment. Service The contract will be awarded to the compliant Bidder, which offers the best value for money Companies from Chile only December 2021
PR109294 05.11.2021 Short term rental services of furnished Apartments in Santiago Service The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from Chile only November 2021
PR109056 21.10.2021 External consultancy services for the inspection and engineering support during the design phase and the on-site inspection of the CTA-S site access road construction. Consultancy The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from Chile only November 2021
PR108228 22.09.2021

Final installation of the HVAC system for the ELT Technical Facility (ETF) at the Paranal Observatory.

The scope covers some preliminary works, the installation of HEPA filters and the commissioning of the HVAC system of the ETF building.

The work shall be developed by a specialized Contractor in the HVAC discipline that knows the as-built system, or that has a previous experience in building similar liquid cooled/heated HVAC systems. The HEPA filters replacement makes desirable that the bidders have already worked in implementing laboratory air class environments.

  The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from Chile only September 2021
PR107456 03.08.2021 Main FPGA (XC7ZUP) AMC Module:
MicroTCA.4 compatible AMC module acting as the central processing module of a system and RTM host module. Featuring a Xilinx Zynq Ultrascale+ SoC, High Speed Communication Interfaces and a digital Zone3 interface.
Off-the-shelf supply or customisation of off-the-shelf products. The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO Companies from the ESO Member States only

September 2021

 

PR107454 03.08.2021

MicroTCA Air-cooled Shelf:

Air cooled MicroTCA.4 shelf with 5 or 6 slots in a compact 19”, 2U form factor. Delivery shall include MTCA Carrier Hub (MCH), PSU and JSM as well as the shelf itself.

Off-the-shelf supply or customization of off-the-shelf products. The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States only September 2021
PR107453 03.08.2021

Small FPGA AMC Module:

MicroTCA.4 compatible AMC module acting as generic FMC carrier and RTM host module. Featuring a low-cost Xilinx 7-Series FPGA, at least one FMC slot, and a digital Zone 3 interface.

Off-the-shelf supply The contract will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States only September 2021
PR104048 30.07.2021 Supply of Softshell Jackets with ESO specific print Off-the-shelf supply The Purchase Order will be awarded to the compliant Bidder, which offers the best value for money for ESO. Companies from the ESO Member States only

August 2021

 

PR107673 27.07.2021 Supply of 4 Ford Ranger crew Cab Trucks for ALMA Observatory located near San Pedro de Atacama Off-the-shelf supply The contract will be awarded to the compliant Bidder, which offers the lowest price. Companies from Chile only August 2021
PR106801 30.06.2021 Valves and flexibles for LPG tanks re-certification Off-the-shelf-supply The contract will be awarded to the compliant Bidder, which offers the lowest price for ESO Chile only July 2021